How to write a Recommendation Letter for your student ( Sample)

When a student applies for a master’s or a PhD program, they are almost always required to submit one or two letters of recommendation from their professors. These letters serve as evidence of a student’s academic ability. As a result, recommendation letters are an important part of a student’s application to university programs.from their professors. These letters serve to attest to the student’s academic ability. Recommendation letters are, thus, an important part of a student’s application for university programmes. 

In this blog post, we’ve provided a detailed guide to how to write a strong recommendation letter for your students and a sample recommendation letter. 

Recommendation Letter VS Reference Letter

Before we begin writing a recommendation letter for a student, we should first define it. A letter of recommendation for a student is one that supports the student’s application to study in a program or receive a scholarship. In it, you explain why you believe the student is a good fit for a particular position or opportunity.

You may have also heard the phrase “student reference letter.” Although recommendation and reference letters are similar and frequently used interchangeably, there are differences between them. A recommendation letter for a student is required for admission to a specific academic program, whereas a reference letter for a student is required for an overall and more general evaluation.

Who to write a Recommendation Letter for

You may receive letters of recommendation from a variety of students. While a recommendation letter can help an application, it can also backfire.

Some students may be tempted to request a letter of recommendation from the department chair or a renowned scholar who is unfamiliar with them.

However, if they have never taken classes with the chair or the scholar, the recommendation letter will raise red flags with the admissions committee. The admission committee has access to the student’s transcript and is aware of the courses and modules the student has completed.

Professors or teachers who know the student well write the best letters of recommendation. Think about it before agreeing to write a letter of recommendation for a student.

The students you should write a recommendation letter for: 

• Students who have taken your classes 
• Students who have assisted your research  
• Students whose projects you supervised  
• Students who you mentored 

Most importantly, you should write a recommendation letter for someone whose potential and ability you genuinely believe in. If you receive requests for a letter of recommendation from students you don’t know well, you direct them to other professors, instructors or teachers. 

How to write a Letter of Recommendation

When you are writing a recommendation letter for a student, there are certain elements to include: 

• Greeting  
• Introductory paragraph 
• Body paragraphs  
• Closing  
• Sing-off 

Greeting

The greeting is pretty straightforward. You can simply write down ‘To Whom It May Concern’, ‘Dear Admission Committee’ or ‘Dear Admission Board’ as it is unlikely the names of people on the committee would be revealed.  

Introductory paragraph

The introductory paragraph of a recommendation letter is crucial. In a space of a few sentences, you need to:  

• Introduce yourself as an academic 
• Explain your relationship with the student 
• State that you believe the student deserves a place in the programme 

Letting the admission board know who you are as a scholar or researcher is of great significance. Your recommendation letter will be more credible when the committee learn about your expertise and hence your ability to gauge a student.   

However, that is not enough to convince the committee. You also need to show that you truly know the student. To do it effectively, you can mention the title of the courses the student has taken with you and specify the number of years you taught them. If the student used to work with you on your research project, mention its name and for how long they assisted you.  

Lastly, the purpose of a recommendation letter is to strengthen a student’s application for a university programme, so at the end of the introductory paragraph, voice your support.  

Body paragraphs 

The body paragraphs are where you can elaborate on why your student is a great candidate for the master’s degree or PhD programme in the letter of recommendation. There are a few ways you can help the admission committee to have a better understanding of the student’s academic ability and character: 

• Describe the student’s academic performance in relevant courses 
• Demonstrate the student’s potential 
• Highlight the student’s enthusiasm for the field  
• Show the student’s positive traits 

The best way to write a strong academic recommendation letter for a student is to include various examples and personal stories to corroborate your statement. When describing the student’s performance in subjects relevant to the programme they’re applying for, don’t just write down their marks. The admission committee already have the transcript for that. Instead, highlight their academic excellence with details such as how their papers stood out in the recommendation letter.  

Another quality the admission committee value in a student is their potential. You can demonstrate that by elaborating on the growth in the student you witnessed over the years. For example, you can detail the student’s improvement during a particular course; they might have struggled at the beginning of the term but handed in a final paper of great quality.  

Studying for a postgraduate degree is not easy. The passion for a discipline can motivate the student to complete the programme. The admission committee are, thus, more interested in students who are enthusiastic about the subject. To prove your student is passionate about the field, you can mention the number of relevant courses they’ve taken. You can also discuss the projects related to the subject that they initiated themselves. Show that the student is eager to gain more knowledge in the field. 

The admission board are also looking for students who can benefit the community and the school. You can vouch for the student’s potential to do so by illustrating their positive qualities, such as determination and willingness to help, and their contributions to your school. In the letter of recommendation, you can use examples of the student’s experience in:  

• Society participation  
• Sports 
• Competition  
• Leadership roles 

Closing

In the conclusion of your recommendation letter, sum up the student’s strengths. Remind the admission board that the university and the student can both benefit from their admission into the programme.  

Sign-off

At the very end of the letter of recommendation, don’t forget to include a professional sign-off. Close it with a ‘Sincerely’ or ‘Best Regards’ along with your name, professional title and contact information.  

Tips for writing a letter of recommendation for universities

• Ask the student about their academic background 

You are likely to have many students and therefore don’t necessarily remember the details of a particular student. It’s a good idea to ask the student to provide you with some relevant information before you start writing. 

• Address the name of the school and programme correctly 

Students often apply for more than one programme at the same time. Make sure that you get the names right when writing the recommendation letter.  

• Tailor the letter of recommendation for the programme 

When writing the recommendation letter, read through the programme’s website and highlight the student’s strengths and traits accordingly.